Cookie and Privacy Policy - Set-Exchange.co.uk - The freecycle website for Theatre, TV, Film and Event production

This privacy policy sets out how Set-Exchange.co.uk uses, processes and protects any information that you give us when you use the Set-Exchange.co.uk website in relation to General Data Protection Regulation (GDPR).

Set-Exchange.co.uk is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Set-Exchange.co.uk may change this policy from time to time by updating this page. You should check this page regularly to ensure that you are happy with any changes. This policy is effective from 2nd April 2023.

General Data Protection Regulation (GDPR)

The General Data Protection Regulation (or GDPR) comes into force from 25th May 2018. This new regulation replaces the Data Protection Act and governs how we hold and process your personal information on our site.

We will collect and store information you provide us on the basis of your consent. We will provide check boxes asking you to confirm your acceptance of this policy each time you ask us to process or share your information. Examples of this include asking your permission to store your details when you sign up, or when you list yourself as a supplier on the Supplier Directory. This processing of your data is essential to the running of the site as without it we cannot identify you and your postings, or help you communicate with other users of the site.

The data we collect and store

We will collect the following information when you choose to sign up and log in to Set-Exchange.co.uk:

your username
your email address
your password
your email preferences
your company listings if you choose to become a supplier on the Suppliers Directory
the posts or items that you advertise through the sites
the enquiries that you make through the sites
the favourites lists you create
the photos you upload
the date of your last login

What we do with the information you give

We use this information for the specific running of the site. For example, to identify you and your posts on the site, to email you with details of the latest posts, or to provide a way for the site to contact you once you have received a response to your posts. We may also record any enquiries you have made through the site to help improve your user experience, to moderate replies from users, and to help us to understand your needs and provide you with a better service. We do not sell, rent or trade your personal information to third parties for marketing or any other purpose.

We record the date of your last login for security purposes and for the future identification of dormant accounts.

If you decide to list your details as a Supplier in the Suppliers Directory then you should be aware that this information you provide (including but not limited to address details, telephone numbers and website addresses) will form part of a public profile for you and your company. It is your responsibility to only share information that you wish to be made public on your Suppliers profile. For example, telephone numbers are optional, any you should only post them if you feel happy to do so.

Set-Exchange.co.uk will hold your Profile Information, Suppliers Profile and any item Listings until you choose to delete them via the Edit Profile section, or by request to remove it via email to the Administrator at the address below. Posts on the Freecycle Message Board will remain active for 2 months, but may remain in the database for archive purposes.

We will email you with details of postings on Set-Exchange.co.uk as per the settings stored on your profile. From time to time we may also send you newsletters with updates and news about our projects. You can manage which emails you wish to receive at any time via the Your Profile section of the website, or following the unsubscribe link on the bottom of the emails we send out.

Your rights

All users have full access to the personal information we hold for them via the profile pages of the sites. All profile information is also editable by the user from the Profile page of the site. This page also provides a button to allow the permanent deletion of the users information and posts we store. This includes all photos, profile information, posts, suppliers directory information and listings, and any requests you have made through the site. This function can also be completed via a formal request to the administrator.

Following a formal request from an individual, we will supply a copy of the personal information we store regarding that person within the legally required time scale. This will be produced in a PDF format.

Complaints

If you feel there is a problem in the way we store and process your personal data, please do contact us. You also have the right to make a complaint to the Information Commissioner’s Office (The ICO).

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our websites may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Cookies

A cookie is a small file which is placed on your computer's hard drive. These are used to help analyse web traffic, for example. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Cookies placed by Set-Exchange and other providers may include the lists as outlined below.

You may update your cookie preferences at any time by clicking HERE

How we use cookies

There are varoius cookies that you may encounter when using www.Set-Exchange.co.uk:

Strictly Necessary Cookies
These are set directly by Set-Exchange.co.uk . The purposes of these include:

to remember your login details without you having to re-enter them on every page
to remember information while you build listings or edit posts

These cookies are essential to the running of the site. Set-Exchange.co.uk does not use these cookies to store personally identifiable information about you.

These cookies include:

PHPSESSID - used to remember vairables for the running of the site, such as your logged in status and your site user id. This cookie will expire when you close your browser.
cookie_control - This cookie remembers your cookie choices as set here, to avoid the cookie pop up appearing on every page load once you have chosen your consent. This cookie will expire after 30 days.

Analytics Cookies
We use Google Analytics to monitor site usage. This helps us see how the site is performing and your journeys through the site. Google needs to set cookies to do this. These are first party cookies in that they are specific to our site. They do not track you beyond our pages.

Cookies that Google may set include:

_utma - This a cookie set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. This cookie expires in 2 years.
_utmb - This is a cookiea set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. This cookie expires in 30 minutes.
_utmc - This is one of the four main cookies set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. This cookie expires when you close your browser.
_utmt - this is used by Google to throttle the request rate for the service - limiting the collection of data on high traffic sites. It expires after 10 minutes
_utmm - This is one of the four main cookies set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. This cookie expires after 2 years.
_utmz - This is one of the four main cookies set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. This cookie expires after 6 months and 2 days.
_utmb - This is one of the four main cookies set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. This cookie expires after 30 minutes.

For more information regarding cookies set by Google, please visit the Google Privicy Policy at https://policies.google.com/technologies/partner-sites.

You do not allow analytics cookies

Marketing
We show adverts on our site managed by Google. This means that your personal data may be used for personalisation of ads and that cookies may be used for personalised and non-personalised advertising. These adverts will set cookies that we need to obtain your consent for. These cookies are used to chart the effectiveness of particular ads for example or to limit the number of times you see the same ads.

You can learn more about how Google collects and uses your data from advertising via their privacy policy - https://privacy.google.com/intl/en/your-data.html. Google also provide further information regarding how they will use your data here - https://policies.google.com/technologies/partner-sites

We may also display other advertising on the site that is not provided by Google, but via our own advertising management. These adverts do not place any cookies on your computer or track you in any way, and will display regardless of your cookie preferences.

For more information about managing cookies on a wider scale from advertising networks we can recommend you visit Your Online Choices - www.youronlinechoices.com/uk

Why we have Advertising

Set-Exchange.co.uk is free to use, but the project isn't free to run. Although the creators and moderators of the site give their time and skills for nothing, it costs money to host the site and to publicise what we do. Our only income is from these adverts, and although we appreciate that you don't like adverts, please appreciate that we cannot keep the sites running without them!

Cookies that Google may set for these marketing purposes include:

_gads - This cookie is associated with the DoubleClick for Publishers service from Google. Its purpose is to do with the showing of adverts on the site. This cookie expiers after 1 year.
_gip - This cookie is associated with the DoubleClick for Publishers service from Google. Its purpose is to do with the showing of adverts on the site. This cookie expiers after 1 year.
test_cookie - This cookie is set by DoubleClick (which is owned by Google) to determine if the website visitor's browser supports cookies. This cookie expires after 15 minutes.
DSID - This cookie is set by DoubleClick (which is owned by Google) to store user preferences. This cookie expires after 2 weeks.
IDE - This cookie is set by DoubleClick (which is owned by Google) to aid the display of relevent adverts on the site. This cookie expires after 1 month.

You do not allow marketing cookies

Social Networking
We use Social Networking buttons on our sites, to help you link up and follow our projects on other platforms. These buttons will set cookies to identify who you are and where you have come from when you click one of their buttons on the site.

You can view Twitter's privacy policy here - https://twitter.com/privacy?lang=en#update

You can view Facebook's privacy policy here - https://www.facebook.com/privacy/policies/cookies/

presence - This cookie is provided by Facebook to allow us to use the 'Like' button. This cookie will expire when you close your browser.
sb - This cookie is set by Facebook to store browser details. This cookie will expire after 2 years.
wd - This cookie is set by Facebook to read your screen resolution. This cookie will expire after 1 week.
xs - This cookie is set by Facebook to store a unique session ID. This cookie will expire after 3 months.
c_user - This cookie is set by Facebook to store a unique session ID. This cookie will expire after 30 days.
datr - This cookie is set by Facebook for fraud prevention. This cookie will expire after 2 years.
dpr - This cookie is provided by Facebook to allow us to use the 'Like' button. This cookie will expire after 1 week.
m_page_voice - This cookie is provided by Facebook to allow us to use the 'Like' button. This cookie will expire after 2 months.
ct0 - This cookie is provided by Twitter to aid the function of the 'Follow Us' button. This cookie will expire after 6 hours.
gt - This cookie is provided by Twitter to aid the function of the 'Follow Us' button. This cookie will expire after 3 hours.
guest_id - This cookie is provided by Twitter to aid the function of the 'Follow Us' button. This cookie will expire after 1 month.

You do not allow social media cookies

Set-Exchange.co.uk does not control the dissemination of third party cookies. You should check the third party websites for more information about these.

You may opt out of letting these cookies be set while using Set-Exchange.co.uk, but please note that these settings only apply to your use of our website, and wont stop these third parties from placing similar cookies from other sites you visit. You can choose to globally accept or decline third party cookies via the settings menu in most web browsers if you prefer. This may prevent you from taking full advantage of this and other websites.